SystemOps audits how your business runs, finds where time and money are leaking, then sets you up on Claude to fix it. Connected to the email, accounts and apps you already use, so your team gets more done and you keep more of what you make.
What happened today?
A good day. Here's where it stands:
One needs you: the $3,860 quote.
Things slip through the cracks.
We wire your tools together and hand the repeat work to AI. You stay in charge: anything that goes to a customer waits for your yes.
Reply to the new enquiry from Jess. She wants a kitchen refresh in Burleigh next month.
Here's a draft in your usual tone:
Hi Jess, thanks for reaching out. A refresh like that usually runs $8k to $14k depending on benches and cabinetry. Could you send two photos of the space? I can look at it Tuesday 10am or Thursday 2pm, which suits?
🎙 voice-note-unit4.m4aQuote unit 4 from this, two days' work.
Quote Q-1186 is ready on your template:
Who still owes us money?
Three invoices are open:
Want me to send Coastline a friendly reminder?
What's on today?
Morning. Overnight: 3 new enquiries, 2 already answered. $4,100 came in.
Needs you today:
How do we hand over a finished job?
Our handover, step by step:
Want the care guide email drafted?
A mechanic's example. The customer's email, the photos, the car's history and the supplier price list go in. A priced quote comes out, built the way the workshop quotes. Drag the files in, or press play.
| Task | Qty | Parts | Labour | Markup | Total |
|---|
to write a tender-ready quote.
Industrial electrical contractorapps to run the store, the inbox and the books.
Australian online brandof admin handed back every week.
Multi-business ownerMost of our work is in three kinds of business. If yours is something else, the leaks are usually the same.
01Shopify stores, product brands and shops selling online and over the counter.
02Electricians, builders, plumbers, mechanics and anyone who quotes, books and invoices jobs.
03Wholesalers, importers and distributors moving stock to trade and retail customers.
Think of us as a business consultant who also builds the fix. Every job starts with an audit of how your business runs today: where hours disappear, where margin slips, and where your website and ads cost more than they make. We've done this for e-commerce brands, trade contractors, suppliers and distributors.
Every supplier invoice checked against the agreed price list before you pay it, not found at tax time.
Takeoffs, measurements, labour rates and markups checked on every quote and tender, so jobs stop being quietly under-priced.
Reorder points set from real sales and supplier lead times. Less cash tied up in slow lines, fewer stock-outs on the fast ones.
Slow on phones, a glitchy checkout, broken links, apps bloating the theme, tracking that doesn't fire. Each one costs orders every day.
Ad accounts with no conversion tracking, audiences burning budget, tired creative left running. We find the waste and plug it.
Overdue invoices chased on a rhythm, and overlapping software subscriptions cut back to what you use.
Every area is measured, costed and ranked by what it's worth to you. Here's the checklist we work through.
Everything we build runs on Claude, Anthropic's AI, inside your own Claude Team account. We configure it with Anthropic's own tools: Projects for your business context, Agent Skills for each job, MCP connectors into your software, and scheduled tasks for the work that runs itself. On a business plan, your data isn't used to train the model.
ProjectsWho you are, what you sell, your prices, your tone, your rules. Loaded as context before every job.
Agent SkillsQuoting, invoicing, enquiries, stock. Each one written as a tested procedure, pushed to every staff member at once.
MCP connectorsEmail, calendar, files, accounting and store, linked with scoped sign-ins you approve. No passwords shared.
Scheduled tasksThe work that runs itself: the 6:30am brief, the Friday invoice chase, the weekly stock check.
You can set Claude up yourself. We run our own businesses on this exact stack every day, and we'll have yours engineered and running in weeks, not months of trial and error.
How did we go this week?
$18,420 invoiced, $14,900 paid. 12 jobs done, 3 quotes waiting on a yes.
One thing needs you: the Patel quote expires tomorrow.
Chase it for me, friendly
Drafted. Want to read it before it goes?
Fixed prices, plain English, and everything runs in accounts you own.
Evenings are fine. Tell us where the week goes, and we'll tell you straight whether we can help.
How much time did we spend on quotes last month?
From your sent folder: 23 quotes, about 4.5 hours a week. Most were brake and service jobs that follow the same pattern.
Those are the easiest to hand over first.
Like a business consultant, without the six-month engagement. Two hours with you and your team, on site or on a call, then a written report of where time and money are leaking and what to fix first.
Did any supplier invoices this month not match our price list?
3 of 41 didn't match.
That's $212 to claim back. Want the email to them drafted?
We set up your assistant, teach it your business and connect your tools. You watch the first job run on a real email.
Quote the Hilux brake job from my notes and the photos
Done. Front pads, machined rotors, fluid flush, plus the 150k service.
Send it to Jess?
We keep it running, fold in every fix your team makes, and add one new improvement a month.
What's new this month?
Three updates from your care plan:
Answers every enquiry fast, asks the right questions, books the time and follows up the ones that went quiet.
"Reply to the new enquiries."
Writes quotes, chases what's owed, files receipts for the bookkeeper and keeps the inbox under control.
"Who still owes us money?"
Tells you each morning what came in and what needs you, and answers questions about the business in plain words.
"How did we go this month?"
Set up in your business's name, on your card. We're a guest you can remove in one click.
You connect each tool yourself on a screen-share. The assistant gets a limited key, never a password.
Anything that reaches a customer or spends money waits for your yes until you say otherwise.
Everything we build stays yours. We go down the access list together and you switch us off.
Hey, Jarrah here. I'm an entrepreneur who can't leave an inefficient process alone.
I love squeezing the efficiency out of every corner of a business. If a task bores someone and a system could do it sooner and better, I'll build the system. People should be doing the work they're good at, not copying numbers between apps.
I run several businesses on top of a full-time job, and they all run on an AI operating system I built on Claude. It works around the clock: it sorts my inbox, keeps the books, watches competitors, writes and posts content, trades the markets and tells me each morning what needs me.
I'm hands-on with the technical side. Heatmaps and session recordings to see exactly where a website loses people. Margin models down to the landed cost of a single unit. Tracking what competitors run in their ads. Websites I change by voice. When I set yours up, you get that same thinking, built into the Claude app you'll actually use. Simple to run, nothing to maintain.
Building and running websites for e-commerce brands and trade businesses. Speed, checkout and behaviour measured, then fixed.
An Australian brand built from scratch. Store, email flows, ads, content and competitor research, run by AI.
Algorithmic trading across Australian and international markets, with live bots and a trading community.
Business development and systems for an industrial electrical contractor: quoting, tenders and job software.
Working with business owners on where they lose time and money, then automating the fix.
"If a job happens twice in my businesses, it becomes a system. I'll do the same for yours."Jarrah Hannam · Founder, SystemOps
The systems audit. Every hour and dollar you can win back, in writing.
The build. Your business, set up and running digitally.
The care plan. It keeps getting better.
Anything else, ask on the free chat.
No. If you can send a text, you can use it. You ask in plain words, typed or spoken into your phone.
Claude, made by Anthropic. We set it up in your own Claude account, on a business plan, so your conversations and files aren't used to train the AI. You can see everything it does.
You can, and some owners do. The difference is the setup: your profile, your prices, skills for each job, the right connections and the routines that run on their own. We do that in weeks, and keep improving it every month.
No. We connect what you already use: your email, Xero or MYOB, your calendar and your job or store app.
Not unless you tell it to. Customer-facing messages are drafts until you tap yes, and you choose which jobs can run on their own.
Your Claude account is billed to you directly by Anthropic, from about $86 a month for two seats. Our care plan is separate and you can cancel it any time.
It replaces the admin, not the people. Your team gets back the hours they spend on paperwork and spends them on customers.
You keep everything. The accounts, the setup and your data are all in your name, and it keeps working.
Book a free 30-minute chat. Tell us where your week goes, and we'll show you where the time and money are going.